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10 days ago
Salary band: £25k - £30k
Location: London
Job type: Permanent
Contact: Anonymous
Category: Conference Jobs
Conference Logistics Coordinator
London Westminster (UK)
Salary: 29,000 - 31,000 + Benefits

Job Purpose:

To plan and deliver a portfolio of conferences, seminars, workshops, award ceremonies & dinners to an agreed plan and budget with specific focus on the London, South East region and International.
Delivering a programme of approximately 15 events and organising approximately 40 one hour seminars a year. Facilitate the company achieving targets in commercial revenue and membership training and education.

Key Achievements & Responsibilities:

* Venue management - research suitable venues, negotiate competitive rates and manage venue requirements for each event
* Conference logistics - conference administration, set up of conferences in event software, catering, preparation of conference documentation, attendance lists, badges and producing event apps
* Technical production - procurement and management of stage sets, technical equipment and technical support for conferences
* Speaker administration - organising speaker travel, coordinating speaker presentations and papers
* On-site management - coordinating the conference on-site, staffing the registration desk, managing the venue, ambassador for the company
* Budget management - setting budgets and delivering within agreed budget
* Sponsorship management - ensure that all sponsor's requirements are delivered at the event.
* Marketing - Preparing promotional content for the company website and marketing collateral and marketing of regional dinners
* Supplier management
* Travel management - flights, visas and airport transfers
* Stakeholder management
* Delegate management

Experience required:

* Experience as a logistics/event coordinator within a commercial conference organisation and or membership organisation
* International Conference Experience - organising and managing the logistics in countries outside the UK
* Strong project management skills - delivery on time and within budget
* Stakeholder management
* Customer focused, ability to build working relationships
* Good interpersonal skills
* Good communication skills
* Negotiation skills
* Problem solving ability, creativity, drive and entrepreneurial spirit
* Experience of procurement and supplier management
* Marketing - design, print and proof-reading
* Willing and able to work flexible hours with a can do attitude and travel
* Willing to work under pressure
* Knowledgeable in the emerging IT applications in event management
* Attention to detail

By applying for this role, your details will be sent to Ortolan People, who are acting as consultants for the hiring company. Ortolan People are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible

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