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about 1 month ago
Owen Reed
Salary band: Any
Location: London
Job type: Permanent
Contact: Owen Reed
Category: Bar Jobs
Events Co-ordinator - 12 month FTCThe team are looking for a Events Co-ordinator to provide an efficient and professional Events service to all clients (internal and external) whilst ensuring the provision of an exceptionally high level of service.Key responsibilities. Supporting the team with the managing of events and client seminars, communicating with partners, internal groups and external providers.. Managing and coordinating room bookings for events.. Attending and contributing to team meetings and meetings related to events.. Liaising with organisers of events (both internal and external).. Liaising with various external suppliers and internal support staff such as Catering, Porterage, Audio Visual and Security.. Setting up rooms.. Meeting and greeting clients.. Collating invitation replies and guest list management using the Firm's system.. Producing seminar material.. Name badge, dinner place card and menu preparation.. Data input using the Firm's database.. Ensuring Solicitors Regulation Authority and Bar Standards Board Scheme requirements are met and accurately recorded on the Firm's database.. Tracking event ROI data.. Producing evaluation feedback.. To advise and ensure correct H&S and contingency procedures are adhered to during event execution.. Some elements of the role require manual handling in respect of furniture and equipment.. To continuously oversee and support where necessary all Client Facilities and function areas,ensuring the desired service standards are maintained.Candidate requirementsCandidates for this position will be expected to have worked, or be working, in a similar role within a professional legal services environment. We also require candidates to be:. A confident, proactive individual prepared to take a hands-on approach using their own initiative.. Ability to communicate effectively (written, spoken and presentational), working well within a team. . A willingness to provide feedback, share information and contribute ideas and suggestions as necessary.. Will need to wear a uniform and adhere to the Firm's grooming guidelines.. Excellent attention to detail and good use of grammar.. Excellent interpersonal and communication skills, written, spoken and presentational.. Ability to build strong business relationships with internal and external clients and the resilience to deal with demanding individuals.. Flexibility with hours is necessary when the work of the Firm requires it.. A confident, proactive individual prepared to take a hands-on approach to managing their workload using their own initiative.. Advanced knowledge of Microsoft Office Packages (in particular Word, Excel and PowerPoint).. Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.. Experience of working in a diverse team whilst fostering an inclusive team culture.. High level of professionalism and integrity; displays the highest standard of professional ethics.. A flexible, quick thinker with the ability to cope with deadlines and the pressure of a changing and challenging environment.For more information please contact Olivia Slade

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