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about 1 month ago
Emma Gibbs Recruitment
Salary band: Any
Location: London
Job type: Permanent
Contact: Emma Gibbs Recruitment
Category: Events Jobs
The Catering & Hospitality Department 'Events & Hospitality Manager' is responsible to the Head of Catering and Hospitality for the efficient management of all events & hospitality functions at one of London's most prestigious heritage organisations. Principal Duties: The organisation, planning, control & coordination of all internal or external functions, events from a catering perspective. This is an end to end service from onset to completion of the event.This role works closely with the Events department, Tours Department as well as the catering company to ensure events are smoothly run and all details are communicated. - Being the main point of contact for the Events team and the client throughout the planning process up to completion of the event. - Initial meeting and discussion with the client, quoting, contracting and invoicing, booking staff and equipment producing detailed function sheets, site visits with events team, hosting tastings and delivering the event on the day. - Managing all catering staff at events briefing the team, overseeing the service and keeping constant communication with the events team and client. - Management of the venue kitchen facilities. Ensuring the facility is always left clean and secured. - The reporting of any general maintenance issues requiring further action. - Maintain an inventory of all catering related equipment. - Submit business case with costings for any replacements. Maintain good communication with all suppliers on the run up to the event.Ensure that all relevant departments are kept up to date with information on all details of events and any changes to the event details.Ensuring all relevant revenues is passed for Invoicing and recovery of income due to GIA & TTL. Records to be maintained on an Excel spread-sheet.Responsible for scoping additional resources required to further develop Tricorne.Maintain and update all stock records. Coordinate and delivery of all internal/external meetings Tea, Coffee requests.To perform any other duties deemed necessary for the smooth and efficient running of the Catering Department.Ensure staffing level for all events are booked and correctLiaise with the kitchen department on all menus and food requirement including special requests/dietary requirements.Ensure that all staff for each events are fully briefed and competent to carry out the required services. Competencies: IT competent and good working knowledge of MS Word, Excel, & PowerPoint.Excellent communication skills in English, both written and spokenEvent Management skills.First Aid Trained Essential Prior experience of managing the catering provision for events / meetings Highly Desirable A relevant event or hospitality qualification Desirable Event software knowledge

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