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30 days ago
Halmer Recruit
Salary: Up to £30000 per annum + Pension
Location: London
Job type: Permanent
Contact: Manisha Vadukul
Category: Travel Executive Jobs

To personally assist the Regional Director with administrative and secretarial duties. To provide professional secretarial direction in order to attain the highest efficiency and executive image for the unit.

DUTIES AND RESPONSIBILITIES:

  • Secretarial and administrative duties, including typing, record keeping, answering the phone, filing, mailing, taking messages, etc.
  • Draft letters and memoranda for the Regional Director; take dictation either by phone while he/she is travelling, or in the office, transcribe and sign on his/her behalf and mail correspondence.
  • Screen and route calls, and, when necessary, take action on calls in his/her absence.
  • Place all calls for the Regional Director, type and file correspondence, type and file reports for meetings.
  • Responsible for sorting and opening all mail, including bills, for the Regional Director's office every day; stamp valid date.
  • Ensure that expenses are thoroughly checked before passing on for Regional Director's approval.
  • Ensure that all vacation application forms, mileage expenses, authorisation for travel, expense accounts and any other such forms are dealt with, approved and signed by Regional Director and returned to the transmitting officer with all supporting documentation.
  • Maintain up-to-date filing system and contacts system.
  • Give immediately attention to correspondence that is passed out of the Regional Director's office for action on a regular basis.
  • Responsible for making appointments and travel reservations, where necessary and maintaining the Regional Director's calendar.
  • In the absence of the Regional Director, ensure that he/she is kept abreast of any urgent matters by emailing, telephone, texting him/her when requested and using own initiative in responding on behalf of the Regional Director.
  • Make arrangements for meetings, including scheduling, inviting participants and information relating to the meetings are prepared for each meeting. Take minutes and follow-up on necessary issues as requested by the Regional Director

KNOWLEDGE, ABILITIES AND SKILLS:

  • Must have good secretarial skills and the ability to communicate effectively on a professional level.
  • Must be able to type 50 wpm, have proficient skills in Microsoft Office (Excel, Word & PowerPoint).
  • Ideal candidate must have travel industry experience within the Caribbean market
  • A knowledge of modern secretarial practices (e-mail, fax, photocopy, scan).
  • Ability of work on own initiative.
  • Accuracy and attention to detail.
  • Superior organisational skills

Min Requirements;

  • First Degree in Administrive and Management or Business Management

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