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5 months ago
Trafalgar Management Services Ltd
Salary band: Any
Location: London
Job type: Permanent
Contact: Trafalgar Management Services Ltd
Category: Events Jobs
The Role The main aim of the Purchasing Executive is to secure space and to negotiate the best possible hotel rates and conditions in LONDON; ensure that the product offered is within the quality and standards required and rates offered are highly competitive within the Eastern Market. This is a very challenging role, so the ability to work under pressure, working to a tight schedule and handling multiple tasks is a must. You will ideally have experience of finding quick and accurate solutions to multiple issues. Successful candidates must have superb administration skills and excellent attention to detail. Duties and Responsibilities Negotiate group rates and conditions and confirm group space at hotels requested in your area of responsibility. Ensure that hotels offered are of the standard and quality required and rates are highly competitive Build, develop, strengthen and maintain strong business relationship with suppliers in order to achieve optimum results Source alternative solutions to difficult situations when the requested locations/hotels are unavailable. Negotiate and when necessary waive cancellation charges Liaise with Sales offices, Supplier Relationship Managers, Operations, Accounts and Product-build department Communicate clearly and precisely at all levels of responsibility to make sure that information is received and properly understood Take initiative and action without being directed and to overcome obstacles by proactively providing appropriate solutions Search for new suppliers Manage and resolve possible complaints by liaising with suppliers and Operations/Sales Manage allotments both manually and through the system on a daily basis Maintain an environment which supports the spirit of teamwork and where team members are committed , loyal and take pride in working for the company Ensure all amendments are promptly communicated internally to Operations/Sales Offices and externally to suppliers. Establish a calendar of events for your area of responsibility Experience and Skills Essential: Fluency in English, spoken and written; excellent communication skillsSuperb administration skills and attention to detail Excellent organizational skills, planning and good time management Excellent negotiation skills Ability to work individually and quick decision maker Proactive thinker capable to cope well with stressful situations Approachable manner with both colleagues, clients and suppliers Flexible and adaptable to changing priorities Applicant must be self-motivated, positive, confident and results driven Ability to prioritise and function well under heavy workload with multiple priorities Desired: Any additional European language is an advantage Word, Outlook, Excel Good knowledge of the hotel product, market, locations, group business and competitors Willingness to go the extra mile and ability to learn quickly About Us Tracoin is part of The Travel Corporation. TTC is a successful global player in the Travel Sector which is a highly competitive and fast-moving industry. Operating in 70 countries, TTC exceptional portfolio offers an extensive selection of award-winning international travel and tourism companies. We are based in a fantastic location in Central London near Victoria (next to Buckingham Palace Gardens).

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